Collaboration in the Workplace

The Important of Collaboration Systems

Why is Collaboration Information Systems Important?

Helps teams gather and disseminate information easier.Organizational workload will be better evenly distributed.Create a higher efficiency among teams

Collaboration Tools: What Can They Do for the Team?

Fosters CommunicationImmediate answers, collaborative chat, and reference easilyIncreases transparencyEveryone knows what everyone is working onMore Innovation across the organizationIdeas get spread and pollinate into policiesIts fun to work with informality

Page Reference:Ray, S. (2017, September 06). 5 Ways Collaborative Tools Builds Stronger Teams. Project Manager. Retrieved from https://www.projectmanager.com/blog/5-ways-collaborative-tools-builds-stronger-teams

Asynchronous vs. Synchronous Communication

Asynchronous Communication:Availability limited to time-differencesNot instant communicationMore time for reflection on topicsSynchronous Communication:Allows instant communicationProvides documentation of interactionsVisually see co-workers cues

Lim, F., P. (AST 2017). An Analysis of Synchronous and Asynchronous Communication Tools in e-Learning. Retrieved from https://pdfs.semanticscholar.org/0c98/a330c2f679a1a15eea9d820bf1a4dda19eea.pdf

Asynchronous Communication Tools

Emails between employees benefit international team communicationSocial media messaging is good for group-chatsDiscussion forum for sharing over time period

Lim, F., P. (AST 2017). An Analysis of Synchronous and Asynchronous Communication Tools in e-Learning. Retrieved from https://pdfs.semanticscholar.org/0c98/a330c2f679a1a15eea9d820bf1a4dda19eea.pdf

Synchronous Communication Tools

Video Conferencing for face-to-face interactionsWeb Conferencing allows presentation sharingLive Chat allows real time communication

Lim, F., P. (AST 2017). An Analysis of Synchronous and Asynchronous Communication Tools in e-Learning. Retrieved from https://pdfs.semanticscholar.org/0c98/a330c2f679a1a15eea9d820bf1a4dda19eea.pdf

Sharing of Project Files

Utilization of Microsoft SharePointAllows all document types to be sharedCreate Folders to categorize topicsWord, excel, PDF, and Visio compatibleEasy way to share files instantly online

Task List Sharing in SharePoint

Microsoft SharePointAllows access to material no matter the time zonesAllows anyone to upload informationSee due datesAllowed for communication through the pageSee who edits or updates informationDate and time stamp

Advantages of Collaboration

Allows instant access to informationTime zone issues no longer existTeams can work together internationallyStandard organization throughout the businessNo more confusion of information location

References

Lim, F., P. (AST 2017). An Analysis of Synchronous and Asynchronous Communication Tools in e-Learning. Retrieved from https://pdfs.semanticscholar.org/0c98/a330c2f679a1a15eea9d820bf1a4dda19eea.pdfRay, S. (2017, September 06). 5 Ways Collaborative Tools Builds Stronger Teams. Project Manager. Retrieved from https://www.projectmanager.com/blog/5-ways-collaborative-tools-builds-stronger-teams