The first step in project management is initiation, which corresponds to the first two phases in the nursing process—assessment and diagnosis. It’s crucial that the goals and objectives of any unit project align with the overall goals and objectives of the organization (Overgaard, 2010). The project manager must determine the key stakeholders involved in the project. Next, asking the stakeholders questions is part of the collect requirements process. This is the process of defining, documenting, and managing stakeholder needs and requirements to meet project objectives. The first step in collecting requirements is to ensure that the project team is absolutely clear on the project objectives (Kloppenborg, 2014.) As the project manager in this project, I must know just what kind of system they need before I present it to the rest of the team and start planning and organizing how the project will be completed. Some of the questions I could ask are:
It is important to inquire about what problems the organization is currently experiencing with the human resource management system currently being used. Also, it is important to know what problems will be solved or what the anticipated results are for the integration of the new HR system. Any issues that has provoked the need for the development of a computerized system in place of the current paper system should also be discussed and documented to prepare for the new project. It is also important to discuss the budget for the project and projected costs.
- Why is the current system no longer sufficient to meet the company’s needs?
- What impact will this new computerized human resource management system have on your company and the way you conduct business?
- What are benefits are you looking for in the new computerized system?
- What needs to be accomplished in this project to satisfy your needs?
- When should the project be completed?
References
Kloppenborg, T. J. (2014). Contemporary Project Management (3rd ed.). Retrieved from
https://bookshelf.vitalsource.com/books/9781305560321
Overgaard, P. M. (2010). Get the keys to successful project management. Nursing Management
(Springhouse), 41(6), 53-54. 10.1097/01.NUMA.0000381744.25529.e8
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