Event Planning Process

Event Planning Process

The last event I planned in my workplace was to plan for a formal conference for 200 employees from different subsidiaries of my company. I had a process which I used when planning the event which had to be followed for the success of the event. The first phase of the planning process involved initiating the project. This included consideration of the purpose and benefits of the event.

The second phase of my planning process was analysis of the scope. This included defining the scope of the event and the options for reducing or reducing the scope. The third phase the actual planning of the event which entailed defining the specific objective, delivery time, and the schedule of the event (Allen, 2008). In the panning process I would consider the cost of the event, quality required, and the people in the event.

In the planning process, I would consider all the equipment, materials, and the services needed. The communication process would be given a priority in the planning process. The third phase in the process I used is the running of the event. This entailed how the event would run and monitored to ensure the objectives are realized. The fourth stage in the process is the finalizing and reporting.

Importance of having a process in the event planning

Having a process had a great impact in the outcome of the event. Having a defined impacted on the success of my event because there was appropriate communication whereby there was an organized information by the stakeholder group. The participants of the event require information regarding the transport and meals costs therefore having a process ensures that there is enough preparation (Allen, 2008).

Having a process enabled the event to be successful in that I was able to identify the equipment, material, and services needed thereby ensuring such things are availed. Having a process enabled me to define the risks for the event which allowed me to have a strategy that would help in avoiding such risks. A process made my project to be successful in terms of time management, costs management, and the quality required in the event.


Allen, J. (2008). Event planning: The ultimate guide to successful meetings, corporate events, fundraising galas, conferences, conventions, incentives and other special events. John Wiley & Sons.