Grant writing guide

Grant writing guide


It is important to have a well- organized grant proposal as it is crucial to ensure the funding has been done correctly. Grant application process has essential parts which should be followed well during writing to avoid complex work. Grant writing skills are very important to an individual as they can be applied to many areas. For an individual to have good grant writing he or she must have a study question to guide on the research. The rest of the proposal starts from the study question by proving a platform. This is where grant writing starts and gives direction to the whole proposal. After the research proposal, it is important to identify the agencies since the research should go hand in hand with the agency mission. The real writing should now begin (Inouye & Fiellin, 2005).

Following directions

The instructions provided should be followed even before typing anything. The instructions provided should be read keenly no matter how bland. Page limits, the like and the font size are very important and should not be skipped. It is difficult to meet the requirements found in the instructions but it is also important to follow them. The reviewers are not interested with irrelevant thing therefore the writer should ensure that the required information is included. Reading the instructions will also give you way on how to submit the proposal. The funding resource should be identified so that the mission should be known to the author. Be aware of the maximum amount of funds you can get from the resource (Wood & Grant, 2009).

Start early

To set a successful grant proposal needs a lot of time. It is therefore important to leave enough time for actual grant writing. Reading of instructions may save time as you only write the requested things and others are left out. You should also find alternatives during this stage if what you need cannot be obtained. The real time for writing the grant proposal may take approximately a year. It is important to time the specified time of submission to avoid delays. You should know the deadline of your proposal submission, goals and award levels. It is important to contact trainees to guide you before writing the final proposal (Inouye & Fiellin, 2005).

Make good relations with sponsored research office

It is known that every office has a sponsored office where the grant proposals are taken. Make friends with the persons in the office because they are well versed with grant submission process. This will help you as they will fill fund forms and check out your proposal whether it contains all the important components. For you to be successful, you should contact them in advance so that they can determine the components which they can tackle. Follow the instructions they give you including their deadlines. Request for the official to provide you with more guidance on the requirements needed (Wood & Grant, 2009).

Grant should be written clearly and persuasive

The most important part in grant writing is the content in it that written information. The ideas should have a flow whereby sentence construction and grammar is also important. In grant wring process. There should be well specified aims which are the important part of grant writing. The aims provide a way for research hypothesis whereby the main focus is on the importance. For instance, the aim should be well stated like, “to compare”, “to measure”. The aims should be achievable and realistic. Include what you want to achieve after the project and ways to achieve the objectives (Wood & Grant, 2009).

Background and significance

This is the stage in which the writer should show the current state of knowledge and the history of significance. The author should state in depth how the informational gaps will be filled and new ways on filling them. The purpose or relevance of the project should be clearly stated to the reviewer. You should provide subheadings showing the impacts of your project in order to draw attention of the reviewer. Under funding consideration as the author you should use piloted data. Do not complicate your proposal to the reviewers because they do not have time to strain to know what you want to communicate to them. The problem should be stated and focused on to create impression of the reviewer (Bean, 2011).

Research design and methods used

The major portion of grant writing is included in this stage as detailed in page numbers. The author should be keen to avoid errors in this part as many errors are found in this section as it contains the major part of the project. Here the proposed project is discussed in details whereby the participants and methods used is described. The reviewer understands that no proposal is perfect but the limitations and methods of overcoming them should be shown clearly. For instance, you can include the copies of questionnaires to be used during the research. The data collected should have variables well stated and the informant. For instance, sample collected from 20 men out of 30 men shown that the grant project will positively impact the area.


Limitations in grant writing are important section. These are the potential problems to be encountered during the research and means of solving them. For instance, there may be technical problems and unfavorable conditions which should be well defined with their solutions. The budget also may hinder the research in any way so should be also included (Inouye & Fiellin, 2005).


This is the last impression to the reviewer and should offer Excellency opportunity from the investigator. Read the purpose of the project and ensure that their impacts motivate the reviewer. This may include the importance of the project in the field and the changes made from the project.


This is way of appreciation to the supportive members and also the entire community. This involves the investigators and participant whereby the author appreciates their work. It may also include an organization that financially supported the author even through peaceful moments during the research. For instance, I take the opportunity to appreciate the national institute of research for the support and cooperation shown (Wood & Grant, 2009).


Inouye, S. K., & Fiellin, D. A. (2005). An evidence-based guide to writing grant proposals for clinical research. Annals of internal medicine, 142(4), 274-282.

Wood, D., & Grant, J. (2009). Theatre for Children: A Guide to Writing, Adapting, Directing, and Acting. Ivan R. Dee.

Bean, J. C. (2011). Engaging ideas: The professor’s guide to integrating writing, critical thinking, and active learning in the classroom. John Wiley & Sons.