“Stakeholder Involvement” Please respond to the following:
Justify the influence of stakeholders in the project management plan and their role in communication planning.
Project stakeholders are individuals and organizations that are actively involved in the project, or whose interests may be affected as a result of project execution or project completion. They may also exert influence over the project’s objectives and outcomes. These are individuals that willing to improve the organization can be affected or are affected by the results within the company projects. They are the main core of the project. They are driven enough to bring training and support. They are on top of their projects such as being on time with meetings, making sure that emails and phone calls are up to date. They also need to keep others up to date, making sure that the team is heading towards the necessary requirements of the process. Project planning activities include the identification of the project’s objective; the specification of required project resources and their allocation; and the determination of the methods to be used to deliver the project end product, respond to critical events and evaluate activities and outcomes.
By doing this stakeholder must conduct a communication plan. This includes a relationship with their team. According to the book “In building relationships both within the project core team and with other stakeholders, project managers need to remember that mutual respect and trust greatly enhance the prospect of project success”. They help share individual motives, encourage open communication, help establish agendas and share learning. Conducting a communication plan is not a bad idea. Discussing the cost, schedules, and a plan to the project can cause issues. Using effective communication can help with success; manage expectations, rules and guidelines. Therefore, there is also room for feedback, ideas and resolving issues.
Watch the video titled “More People Turning to Telecommuting” (5 min 21 s), found on NBC Learn.
Next, compare and contrast the communication methods used to manage a virtual team as opposed to a face-to-face team. Also, discuss the challenges of communication often faced with each type of team.
Virtual Team– is a group of persons with a shared objective who fulfill their roles with little or no time spent meeting face to face. More challenges are within this team. Not being able to communicate, not being able to make sure things are handle in a timely manner, being able make sure that share ideas and build a strong relationship amongst one another.
Face to face team– is a group of persons in close to close area and work under the same roof having interactions. Face to face teams have less conflicts based on statistics. There are a few you may run into, which are: not compromising, lack of training and communication.
The same communication methods can be used for both teams such as email, text messaging, phone calls, instant message. These are all very effective ways of communicating with both teams. The main and most obvious mode of communication would be in-person team/staff meetings. This would be impossible to have a virtual team. There is little to no face to face interactions.
Kloppenborg, T., Nkomo S. (2012). Human resource project management. (2nd ed.). Mason, OH: South-Western Cengage Learning
The Roles of Stakeholders in the Planning Process. (n.d.). Retrieved October 30, 2016, from http://smallbusiness.chron.com/roles-stakeholders-planning-process-32051.html