Resource Management – Assessment 2

Part A – Written or Oral Questions

1. How would you determine these resource requirements within your

organisation? Make a list of these requirements. (3 marks)

– Staff

– Equipment

– Stock

– Assets

2. What are the benefits of individuals and workgroups contributing to the

identification of resource requirements? (2 marks)

An employee assigned to a specific area knows his or her inventory better than a manager who needs to take care of all areas, so he or she should always involve employees in the process as they can contribute a lot to their knowledge.

3. How can you ensure that the resource expenditure is realistic and uses the

budget efficiently? (2 marks)

The budget that has been in place needs

to be carefully considered and followed. To ensure it, we can use a budget plan, this plan is used as a control mechanism to plan your spending in order

to reach the desired financial goal. A budget plan looks at the monthly income

and expenditure of an organisation in order to demonstrate where money has

gone. They should be visited regularly in order to keep the organisation on track.

4. Referring to Question 1, It is your job to present the recommendations

on resource requirements to your supervisor. What business equipment

and technology will you need to use to ensure the information is sent and

received? (2 marks)

Computers, internet and an email system.

5. What are the methods used for acquiring physical resources and services

within your organisation? (2 marks)

The process of acquiring resources needs to be completed within the available timelines.

A timeline is something used

by an organisation to plan the future tasks that need to be completed in order

to meet the demands and requirements of the organisation.

6. Design a simple checklist that could be used within your own organisation

for checking the quality and quantity of resources against the service

agreements. (2 marks)

7. What can help when trying to allocate resources promptly? (2 marks)

Knowledge about your stock.

8. What interpersonal skills should be used when consulting about allocation of

resources? (2 marks)

Effective planning and listening.

9. Outline the ways effectiveness of resource planning is measured within your

own organisation. What may affect effectiveness? (2 marks)

It can affect efficiency, not knowing your inventory and the delivery time of your suppliers well and can also affect the lack of planning.

Resource not suitable

Cost of poor quality from suppliers

Defective material or damaged material during delivery

10. What methods are used to monitor resources use within your own

organisation? (2 marks)

Consistency in product and service delivery

Products and services you are responsible for are meeting standards set in

the planning

Impact on the environment both organisational, planning and costs

Improvements needed from this assessment

11. How can you identify improvements in your resource planning? (2 marks)

Elements of a resource plan include a variety of relevant factors of operation

and production, as well as things like future capacity planning.

f It will also address finances down to details such as general ledger, accounts

receivable and accounts payable, cost reporting, purchasing management,

and more.

12. What records need maintaining for the resources within your organisation?

(1 marks)

Record how many pieces have been sewn per day, record use of fabric, record how many pieces each employee is making per day, record approved technical sheets, production time of each piece, record sewing machine maintenance.

13. Choose one of resource within your organisation and explain what details are

recorded in the maintenance record. (1 marks)

Computer – when the last backup was made, the date it was purchased, the parts exchange date, a problem report already registered on the machine.

Part A total: 25 marks

Part B – Presentation

Scenario: You are taking an annual holiday from your job as a purchasing assistant.

To ensure that you can enjoy a proper holiday (especially when you return to the

office), your manager has approved for a casual staff member to be hired to cover

your job whilst you are away. Before you leave, you need to ‘hand over’ to the casual

staff member and your manager would like you give one hour’s training to the casual

staff member. Using your planning, organising and communication skills, create a

a presentation explaining what you would like the Casual to know about purchasing

goods and services for an organisation, including of:

1. Organisation policy and procedures

2. Purchasing and procurement principles of the organisation.

This presentation does not have to be delivered in class – just added to the end

of the assessment. (10 marks)

Part B total: 10 marks

When, to make any purchase decision, always pay attention to the concepts explained below:

Supplier optimization – valuing relationships with suppliers and the best

service. Relationships will be developed over a period of time, and

will be based on trial and error when ordering preferred goods / services and services

working methods.

Total quality management – where error-free quality of service leads

precedent. ISO 9001 quality assurance standard is recognized

worldwide standard for which organizations can obtain certification. This provides

proof of good standards and approaches to customer service and customer relationship.

Risk management – minimizing service / product and supply chain risks.

This emphasizes the use of companies that work properly to serve and

Follow Occupational Health and Safety (WHS) legislation. Risk management

ensures that a company you use has correct procedures for

protect your employees and show good work practices such as

wearing safety equipment.

Criteria for making purchase decisions:

– Products and services are fit for purpose

– Products and services are of a certain standard and quality.

– Purchase products and services at a reasonable cost and on time.

expenses

 – Supply and demand requirements

 – Location of suppliers / manufacturers.

Part C – Scenario

You will also need to create an office procedure which will be used by the person

who will be doing your job. This is all the only instruction they will have apart

from a brief hand over from you and no one else will have time to help the casual

assistant while you are away.

The procedure is for purchasing goods and services relevant to the organisation

and industry context (select a suitable industry). You can draw on your own

workplace examples where possible and will include evidence of the following

skills:

1. Obtaining quotes from prospective suppliers (search the internet, call

suppliers)

2. Selecting appropriate purchasing methods (Read the organisation’s policy)

3. Receiving, checking and documenting purchases

Before making any purchase, you must have the budget of three different suppliers and the justification of the choice attached to the order that is approved.

All invoices are invoiced for payment after 30 days.

Principles of purchase and acquisition of the organization:

Stocks must always be at least 20 days of production.

Track the delivery of all new orders weekly.

Always choose suppliers with social and environmental responsibility.