Signature Assignment: Project Management Plan
Delma M Gonzalez
PM/598
May 31, 2016
Clifton Howell
Signature Assignment: Project Management Plan
A project management plan (PMP) is used to manage the projects performance. The PMP documents are used to define, prepare, integrate and coordinate the different planning activities. There are different types of plans that the project management plan consists which are a project risk management plan, project HR plan, project communication plan, and project procurement plan. These methods are used to execute, monitor and control and close the projects that are essential in a project management plan so that it may run smoothly and on time.
Project Risk Management Plan
A risk management is utilized to anticipate risks, estimate impacts and characterize reactions, which a project manager prepares. A risk is an occasion unverifiable condition that can be either negative or positive. During this construction project, meetings will be held between the project team and manager just in case any risks arise. The risks will be analyzed to check whether the risks can be remedied in a convenient way; therefore, a strategy will be chosen that will be effective to correct the risk. Creating a characterized and risk management cost and schedule activity will be the methodology taken on high level plans for directing the risk activities. Risks will be classified and characterized relying upon the levels of risks, likelihood, effect in which the probability and impact matrix will customized to the specific project risk. The responsibility of the project to handle and identify all the risks, therefore the project manager will concentrate on the primary risks that may happen as a major issue for the project.
If the event that is an issue with respect to cost estimate, scope, stakeholder register, cost management plan, quality management plan and environmental factors will be addressed in the risk management plan. The SWOT analysis, checklist analysis, and risk register. Some of the risks that have been identified are listed below.
| Risk | Statement | Impact | Probability | Risk response |
| Quality Material | Order that does not match with material that what was ordered | CostScope | 20% | Identify a backup supplier |
| Availability | Content is not available when needed | Time Scope | 10% | Have extra material reserved |
| Laborers strike | Laborers going on strike | Time Scope | 10% | Provided great salary and benefits to prevent strike risk |
| Inflation | Materials is more expense than calculated | Cost Time | 30% | Have extra money reserved |
| Natural disaster | Flood | Cost ScopeTime | 2% | Restart the project |
| Failure of Machine | Having problems with machinery | Cost QualitySchedule | 25% | Have backup or purchase new machinery |
Project HR Plan
The processes that Project Human Resource Management is to compose, oversee, and direct the project members. The activity resources will be provided as the need arises. The tools and techniques that will be used are networking. Networking is when a group of people get together formally or informally and interact. A meeting will be called at least weekly and monthly with the CEO. The team has been selected based on the individual’s experience. Below is a table on roles, authority, and responsibilities of the project team.
| Role | Authority | Responsibility |
| 1. Jesus Hernandez (Project Manager)2. Griselda Garcia (Team Leader)3. Ruby Gonzalez (Human Resource Manager) 4. Dora Soriano (Finance Manager) 5. Ivonne Jimenez ( Quality Manager) |
Has the authority to change the project management plan.Will lead the team.Oversees the work of the laborers. Check the cost of every task.Checks the quality of materials used in construction. | The project manager will monitor and guide the team if any problems arise. The project manager will also assure that all tasks are performed within the budget.The Team Leader will solve any issues within team members and will report to the project manager.Ruby Gonzalez reports to the higher authority.Dora Soriano records all balances against costs.Ivonne Jimenez will report any changes that occur to the team leader. |
Project Communication Plan. Project Communication Plan is used to fulfill the needs and outline a communication approach for the project stakeholder’s requests. There will be different types of means for communication for example face to face interaction, email, telephone, presentations, etc. The meetings will be held on a weekly and monthly basis to inform stakeholders about the progress on the project. Any changes that happen in the project the stakeholders will be advised in a timely manner. The customer will not be able to see the cost and the schedule.
The project team will communicate with the team leader during an eye to eye meeting. The group leader will contact the project manager by email, gatherings, and presentations about the current condition of the project. The CEO will be educated by the project manager on data concerning the cost and schedule execution, and the customer will not have access to this information.
Stakeholder Register
| Stakeholder Name | Role | Involvement | Internal/External | Impact |
| City of El Paso | Customer | High | External | Positive |
| Supplier/vendor | Supplier | Medium | External | Positive |
| DMG Construction | Contractor | High | External | Positive |
| Jesus Hernandez | Project Manager | Very High | Internal | Very Positive |
Stakeholder Management Strategy
| Stakeholder Name | Information given to the stakeholders |
| City of El Paso | Monthly updates on the progress of the project Performance |
| G.G. Supplier | Monthly updates on the progress of the projectPerformanceRisks that are involved in the project. |
| DMG Construction | Weekly progress reports on the project Project Performance |
| Jesus Hernandez | Weekly status reports on the project. Project performance |
Communication Schedule
| Stakeholders | Communication Schedule | Medium |
| City of El Paso | Monthly | Face to Face/Email |
| Suppliers | Monthly | Face to Face |
| DMG Construction | Weekly with Project Manager | Face to face/presentations |
| Jesus Hernandez | Weekly | Face to Face/Email/Presentations |
Project Procurement Plan. Plan procurement contains the procedure of archiving project buying choices, determining the methodology, and recognizing potential merchants. This procurement plan sets the obtainment system for the conference room project. It will serve as the rule for overseeing procurement for the duration of the life of the undertaking and will be upgraded when required. The procurement plan of the project if give below:
Procurement Process:
The entire procurement process is under the power of the Project Manager and he is additionally in charge of the sales and material determination. Week after week gatherings will be held between the project manager and the undertaking project team to guarantee those things that will influence the project will be tended to. Likewise, a cost execution report will be issued on a week after week to break down the expenses against quality. Finally, the project, team members, and schedule performance will be measured by charts.
| Items | Justification | Needed |
| Cement and bricks | Essential tool for constructing the conference room. | May-September |
| Concrete Rods | The rods provide the foundation of the conference room. | May-September |
| Wood and Granite | For the building of windows and doors | August-October |
| Tile and flooring material | For the decoration of the conference room and other decoration purposes | June-August |
| Pipes for plumbing | Bathroom and kitchen piping | August-September |
| Electrical stuff like equipment | Electrical work for example lighting for the conference room | September-October |
| Bathroom and kitchen fixtures & accessories | Bathroom and kitchen to begin after completion for the context of the conference room | September-October |
| Materials for Steelwork Aluminum workPaintwork |
Paint conference room after the whole construction is done | September-October |
Conclusion
When starting a project, it is wise to have a sought out project management plan because it will help to understand where the project stands and what can be done before a risk gets worse. These documents that were described above will allow for the project to run smoothly and be finished on schedule as well keep all stakeholders informed.
References
Larson, E. & Gray, C. (2014). Project management: The managerial process (6th ed.). New York, NY: McGraw-Hill.
Smartsheet.com,Inc. (2016). Retrieved from https://www.smartsheet.com/construction-project-management-101
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